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Enterprise AI Control
for Microsoft 365

Deploy a secure, governed Google Gemini AI assistant across your entire organization. Full admin control, zero data retention, and seamless Outlook integration.

Google Gemini AI Zero Email Storage Human Always in Control Complete AI Control
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Watch: MAILcolab in action for your enterprise

Powered by Gemini

Google's most advanced AI model. Enterprise-grade intelligence that understands context, nuance, and tone like never before.

You Control the AI

Complete admin dashboard. Set the tone, define the rules, ensure compliance. The AI works for YOU.

Privacy First

Zero email storage. No training on your data. Each email analyzed individually and immediately forgotten.

Complete AI Control for Enterprise

MAILcolab gives you enterprise-grade control over how Gemini AI behaves. Set organization-wide rules once, and every user follows them.

Default AI Persona Choose from Professional, Casual, Formal, or Technical personas. Set the baseline personality for all AI-generated content across your organization.
Corporate AI Mode Inject your company name, industry context, and brand voice into every Gemini interaction. The AI represents YOU, not a generic bot.
Compliance Mode Add legal and regulatory safeguards for GDPR, SOX, HIPAA, and other compliance requirements. Perfect for regulated industries.
Custom Instructions Define exact tone, style, greeting conventions, sign-offs, and language preferences. Gemini writes like YOUR company.
Usage Analytics Track total actions, unique users, success rates, and quota usage. See exactly how your team is using Gemini AI.
User & License Management Centrally manage who has access. Assign licenses, grant admin privileges, and control user access from a single dashboard.

Deployment & Security for Your Organization

Designed to meet the stringent requirements of enterprise IT. Deploy with confidence.

Tenant-Wide Deployment

Install directly from the Microsoft AppSource for your entire organization. Centralized management through the Microsoft 365 admin center.

Enterprise-Grade Security

Your data stays within your Microsoft 365 compliance boundary. We process email content securely and immediately delete it. Zero data retention.

Built-In Compliance

Set organization-wide rules to meet GDPR, SOX, HIPAA, and other regulatory requirements from a single admin dashboard.

AI That Works With Your People

Gemini AI helps your team be more effective, not obsolete. Human judgment always comes first.

Human Always in Control Gemini suggests, but your people decide. Every AI-generated reply, summary, or draft is a suggestion—not an automatic action. Your team reviews, edits, and approves everything before it goes out.
Eliminate Tedious Busy Work Let Gemini handle the grunt work—summarizing long threads, drafting routine responses, catching tone issues—so your people can focus on high-value work that requires human insight.
A Tool That Helps People Grow Gemini helps junior team members write with more confidence. It helps non-native English speakers communicate professionally. It's a coaching tool that builds skills, not a machine that replaces them.
Preserve Your Unique Voice Your company has a unique culture and communication style. Gemini adapts to your voice, not the other way around.

Your Data, Your Privacy

We take data privacy seriously. MAILcolab never stores, caches, or retains any email content.

Zero Email Storage

We never store your emails on our servers. Each request is processed and immediately discarded.

Individual Analysis

Each email is analyzed separately by Gemini AI. No cross-referencing, no data retention, no training on your data.

Auto-Deleted

After processing, all email data is immediately and permanently deleted from our systems. Gone forever.

What Gemini AI Does For Your Team

Powerful AI features that make email faster and easier—without replacing human judgment.

Quick Email Scan Turn 10-minute email threads into 30-second summaries. Catch up faster, spend more time on actual work.
  • Executive Summary - Concise overview
  • Key Points - Important details & deadlines
  • Action Items - Clear tasks to complete
Smart Reply Generator Generate draft replies with 11 tone options. Your team reviews, personalizes, and sends—they stay in control.
  • 11 Tone Options - Professional to Neutral
  • Two Reply Options - Choose the best fit
  • Custom Instructions - Guide Gemini
Draft Refinement Polish rough drafts without losing the writer's voice. Gemini helps you communicate more clearly.
  • AI-Powered Refinement - Improve clarity
  • Two Refined Versions - Compare options
  • Regenerate - Try again until perfect
Writing Help & Tone Analysis Real-time feedback that helps your team communicate more effectively.
  • Tone Check - See how message is perceived
  • One-Click Tone Adjustment - Friendly, Professional, Urgent
  • Quick Phrases Library - Pre-written templates
MAILcolab

Powered by Gemini

Google's most advanced AI

The Bottom Line

MAILcolab brings Google Gemini AI to your team—without compromising privacy or control. Your people stay in charge. You stay in compliance. Everyone stays productive.

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What You Control:

Default AI Persona
Corporate Brand Voice
Compliance Rules
User Access & Licenses
Audit & Activity Logs

What Your Team Gains:

Hours saved every week
Less email burnout
More confident communication
Human judgment always final

Privacy Guarantee:

Zero email storage
Auto-delete after processing
Never trained on your data

Resources

Administrator Central Deployment Guide Support Center

Ready to Deploy Gemini for Your Team?

Join forward-thinking IT leaders who are using Google's most advanced AI to empower their organizations—with full control, compliance, and privacy.

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Requires a Microsoft 365 Work or School account